They don’t benefit from the additional information in the Radio Button Choice field, so the Tooltip must describe both the question and the value of that particular checkbox. This gets read by screen readers and tells them which radio option they are selecting.Ĭheckboxes – Checkboxes do not get grouped together like radio button. Under the Options tab of the Radio Button, change the Radio Button Choice field to match the visible text label for that radio button option. Because the tooltip will get read multiple times, try to make this tooltip brief. The Tooltip should also be the same for each radio button in the group. This tells Acrobat which radio buttons belong to the same group, enabling the “Select One” functionality. Radio Buttons – when working with radio buttons, the Name must be identical for each option in the radio button group. This may or may not be sufficiently descriptive to describe the purpose of this input field to someone who can’t see it, so make this tooltip more descriptive, if necessary. Prepare Form often makes the visible text label the Tooltip. The Tooltip is what gets read by screen readers. This value isn’t visible, nor read by a screen reader, but you will use it later in tagging, so make sure it correctly describes the form field. The Prepare Form tool typically takes the visible text label next to the form field and makes that the name value. The Name field must be a unique label that identifies that form field. Verify that the Name and Tooltip is correct.There are many options, most common are the Text Field, Checkbox, and Radio Button options. Delete any incorrect form fields, click the correct form fields, and drop them (resizing if necessary) in the correct place on the document. The Prepare Form strip at the top of the page has several options for manually adding form fields. If Acrobat misinterpret, or simply missed adding form fields where they belong, add them manually. Verify accuracy and completeness of form fields. The standard demographic information is mostly interpreted correctly, but the checkboxes are inconsistent.įor each form field in the form, do the following: Here is the sample form after running the Prepare Form tool. All forms should be manually reviewed for accuracy. If you have a simple form, it might identify most form fields correctly, but it is less accurate with more complex forms. This tool automatically detects and adds form fields based on the visual layout of the file. If you don’t have this tool available in the toolbar, you can find it in the “Search Tools” window. Use the “Prepare Form” tool in the right sidebar of Adobe Acrobat. Start by using Acrobat’s automatic form field detection tool. Most PDF Form resources, including this guide, assume you start off by deleting the entire tag tree, if it exists, creating the form fields first, then rebuilding the tag tree after the form is set up. Note: Acrobat’s Prepare Form tool overrides the tag tree on your PDF document, and requires extensive tag repair. Instead, use your source document to layout the form visually, making sure each form field has a visible label, making sure any relevant fields and the form as a whole have necessary descriptions, and providing space on the document for users to enter values in the form fields.Įxport your document using the Create PDF tool in Word, installed in Word when you install Acrobat Pro on your computer. These Word forms are not accessible, and do not get exported to PDFs. Forms have a logical reading and keyboard navigation orderĪs with all other types of PDFs, start with as accessible of a source document (typically a Microsoft Word document) as possible.All required fields have appropriate visual and non-visual indicators.The basic components of an accessible PDF form include: If you haven’t yet done so, review the Accessible Document Basics and PDF Testing & Remediation Articles. While the most accessible forms are built using native HTML webforms or third-party services like Microsoft Forms, if you need to create a fillable form in a digital document format, PDF forms are the best choice for accessibility.Ĭreating fillable forms in PDFs is a more advanced topic, and assumes a familiarity with accessible document techniques.
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